Description

We have an exciting opportunity for an Events Coordinator. You will work with colleagues and senior external stakeholders, including some of the institute’s most generous donors, to convene conversations that retain unrestricted income for the institute, promote Chatham House research and ideas, and raise our profile.

Chatham House has been convening on the most crucial debates in international affairs for over 100 years. This role will be instrumental in organising events for members, high level donors, corporate sponsors, and other key stakeholder groups. These events include those held under the Chatham House Rule and on the record events. The role will drive excellent content into our events programme as well as lead on production of some events.

We are an equal opportunity employer; we value diversity and do not discriminate on the basis of protected characteristics. We encourage applications from all backgrounds. If there is anything we can do to improve your experience or support you or if you require a reasonable adjustment to help with your application, please get in touch with us at HR@chathamhouse.org.

Principal Responsibilities

Delivery

• Research themes, ideas and speakers that would enable compelling conversations;
• Write excellent event copy in line with Chatham House guidelines;
• Coordinate guest, supplier and internal stakeholders’ queries in the run up to and after the delivery of events;
• Ensure the coordination of marketing and event delivery;
• Attend events and manage logistics as a key contact for Chatham House on-site, being prepared to troubleshoot issues professionally and at short notice
• Track budgets to ensure expenditure is in line with projections for each event where applicable;
• Become proficient in using the CRM database (training provided);
• Ensure compliance with Data Protection;
• Undertake other tasks as required by the Deputy Head of Events - Content;
• Collate event data for reports as required.

People

• Work closely with line-manager and colleagues to ensure that content is appropriate given the broader offering of events across the House;
• Engage with research colleagues to craft event ideas;
• Work collaboratively with colleagues internally, ensuring excellent communication with various teams including AV, catering, Facilities and Communications;
• Build and maintain relationships with colleagues across the institute and external partners, working collaboratively with others.

Strategy

• Support the Deputy Head of Events - Content in developing and delivering a balanced programme of events;
• Plan and deliver events for corporate sponsors and high-level donors to the institute;
• Help design agendas and secure outstanding speakers and moderators for the events, liaising with high-level stakeholders both within and beyond Chatham House;
• Actively contribute to Chatham House's Equality, diversity and inclusion strategy.

Person Specification

Essential Skills and Experience

• Proven experience of event delivery;
• Experience working on high-level events, either paid or unpaid;
• Shows proficiency in administrative and organisational tasks;
• A high level of accuracy and attention to detail;
• Excellent interpersonal, relationship building and communication skills (written and oral) with external and internal colleagues;
• Ability to work as part of a team and with individuals at all levels displaying tact, sensitivity and diplomacy at all times;
• Comfortable with prioritizing and balancing different projects and taking the initiative;
• Highly motivated and able to work calmly, quickly and accurately in a pressurised environment;
• Computer proficient with Microsoft Office suite;
• An interest in international affairs;

Desirable Qualities

• Experience in dealing with event management or CRM databases (Training provided);
• Have knowledge and proficiency of the GDPR.

Benefits

Benefits include approximately 37 days annual leave (including public holidays and Chatham House closure days), pension salary exchange, employee assistance programme, parental leave, flexible working and other benefits designed to suit your lifestyle. All of this, in a professional, engaging and intellectually stimulating environment.

Salary: £31,000 per year.

Contract: Full-time, Permanent.

Location: Hybrid (Office/Home), minimum 2 days in the office per week.

Application closing date: Sunday 10 November 2024 (Midnight, UK time).  You will be notified of the status of your application within 4 weeks of the role closing.

Please avoid using AI for your application, we want to hear from you! We can tell the difference between a genuine answer and an AI-generated one. Using AI will run the risk of your application being disqualified.

The Job Description as outlined above will not be available once the closing date has passed. Please ensure you keep a copy for your records.